Senior Executive Business Coordinator

Job Location: Melbourne CBD & Inner Suburbs
Employer: Department of Families, Fairness & Housing
Full time


As the Senior Executive Business Coordinator working across both the Divisional Priority Communities Vaccinations and Priority Communities COVID-19 Response Units you will provide a range of executive support functions to the Directors of both units as well as provide key administrative support work, including: executive administrative support and diary management, providing portfolio-wide ad-hoc administrative support, providing overflow support for the Executive Director’s Office, progressing approval requests, managing briefings, process improvement, answering queries and progressing outstanding work requests.


To be successful in this role you will have extensive experience as an executive assistant providing end-to-end executive support and high-level administrative experience, you will be able to produce written letters, emails and correspondence of the highest quality, have very highly developed customer service skills and be very organised and self-motivated.


The role would suit someone with excellent resilience, who is enthusiastic and committed, who sets the highest standards of performance for themself and others, who enjoys a vigorous and dynamic work environment and who remains calm and in control under pressure.

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19)  based on Victorian Chief Health Officer’s Directions as issued and updated from time to time. Vaccination requirements may differ from role to role based on their risk category and the duties performed. The department’s policy (attached) outlines the risk categories and requirements for employees working for the department. Where relevant, proof of immunisation status may be required.

For this role, you are required to submit proof of vaccination prior to commencement. Please refer to the attached policy for more information – DFFH and FSV COVID-19 mandatory vaccination policy.docx ( 


Applicants are encouraged to apply online, submitting a cover letter and a current resume.

Please note: For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.  

For further information please visit Department of Families, Fairness and Housing Victoria | Jobs (

Click ‘Apply Now‘ to submit your interest in this position.

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