Full Time

Currently seeking an experienced Administrator to join the Repairs team in the Tomago office.

The main responsibilities of this role will include;

  • Collating and submitting weekly Work in Progress reports to customers.
  • Assisting with the administrative duties in relation to contractual obligations, to ensure compliance with agreements.
  • Following up on job completion, closure and preparing cost summary reports.
  • Preparing invoices and investigate unpaid invoices.
  • Monitoring all orders and change orders in Ariba and follow up with relevant stakeholders, as required.
  • Preparing and issuing quotations, with guidance from the Repair Coordinators.
  • Creating and maintaining job files.
  • Creating packing lists and non-sales shipments for movement of goods to be repaired or refurbished.
  • Creating and maintaining team metrics.
  • Purchasing tooling and consumables for the workshop.
  • Collating and submitting monthly reports for service activities.
  • Minute taking and distribution
  • As required, assist with facility administration, planning, coordinating and reception duties.
  • Travel – Car hire, Flight and accommodation bookings.
  • Providing Workshop Supervisor with weekly RTW# to SAP job numbers table and updating Salesforce as required.
  • Preparing parts requisitions and purchase requisitions, as required.
  • Creating demands for parts on Sales orders.
  • Working in liaison with repairs coordinators to expedite parts and raise GQS tickets where necessary
  • Vendor liaison via Pool 4 Tool (P4T) system
  • Raising Framework P/O for servicing of workshop equipment
  • Working with service admin, organising Woolworth and stationary orders.
  • Working with service admin, ordering food, catering and managing guests in Tomago Facility.
  • Assisting with repairs admin duties relating to the Mackay facility

To succeed in this role the successful candidate will need to possess the following;


  • Intermediate level skills in MS Office – Word and Excel.
  • Excellent data entry skills – numerical and alphanumerical.
  • Experience in office administration.
  • Knowledge and experience in the mining service industry or in the heavy industrial workshop industry.


  • Advanced computer literacy skills in MS Office – Word and Excel.
  • Knowledge and experience with computerised accounting packages and in-house systems.
  • Knowledge and experience with SAP will be highly regarded

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