Procurement and Contracts Specialist

Job Location: Newcastle, Maitland & Hunter
Employer: Yancoal
Full time

Yancoal is a leading low-cost Australian coal producer in the global seaborne market, producing a mix of premium thermal, semi-soft coking and PCI coals for export. Since 2004, Yancoal has generated over $10 billion in Foreign Direct Investment (FDI) for Australia and now owns, operates or participates in nine producing coal mines across NSW, Queensland and Western Australia. 

Yancoal currently employs over 3,000 people across its operations. At Yancoal people are at the heart of what we do, and we invest in developing our talent throughout the operations..

Job Tasks and Responsibilities

The Procurement Contracts Specialist is responsible for providing support to the Procurement Contract Superintendent as well as the Procurement team and site stakeholders in maintaining contract, procurement, and contract management related documentation & data within relevant systems, supporting the business regarding contract management processes & systems, providing regular reporting of procurement & contract management activity and providing contractual support as required by the business.

In addition, the Procurement Contracts Specialist is responsible for:

  • Liaising with Procurement Team to ensure all executed contract documentation is correctly loaded in M-Files DMS
  • Ensuring compliance with all standards relating to use of the M-Files DMS
  • Demonstrating continuous improvement in processes and systems related to contract management
  • Cleaning up and archiving expired contract documentation
  • Creating Contract Records and Actions in Intelex Supplier Management Module Regular monitoring & reporting on contract management activities
  • Demonstrating support to the business regarding systems related to contract management
  • Cleaning up and close out of expired contract records
  • Providing training and support to Procurement team and all stakeholders (internal and external) regarding the use of relevant systems for Contract Documentation & Contract Management
  • Demonstrating following up on any systems issues discovered and referring these to Yancoal ICT for rectification
  • Providing effective and high-quality support to the Procurement team

Skills and Experience

To be successful in this role the ideal candidate will demonstrate:

  • Experience in Procurement and Contract Administration
  • Strong understanding and experience in Contract Document Management
  • Exceptional problem-solving and analytical skills
  • Attention to detail and time management
  • Good communication skills and ability to manage a wide array of stakeholders
  • Strong operational focus, ability to drive topics and deliver results even under pressure and time constraints


Yancoal provides a range of benefits to appeal to the diverse needs of our employees.  The following benefits are available to eligible salaried employees:

  • Corporate Subsidised Health Cover Premiums
  • Salary Continuance and Life Insurance Cover
  • Salary Sacrifice Options
  • Employee Assistance Programs
  • Education Assistance
  • Service Recognition
  • Paid Parental Leave Provisions
  • Flexible Work Arrangements

If you would like to apply for this role please click the Apply button.

Please note, only shortlisted applicants will be contacted. We reserve the right to close the advertisement before the advertised end date and commence recruitment proceedings immediately.

Applications close 24 November 2021.

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