Document Controller

Job Location: Perth CBD, Inner & Western Suburbs
Employer: JMD Railtech Pty Ltd
Full time

Job Description

About the Role

Industry leading, national rail infrastructure design and construction company requires a capable Document Controller to join the project team

Your role will involve working closely with Project Managers across Australia and New Zealand for the following functions;

Maintain and administer the selected Document Control System

• Develop, train and support other staff in the use of the selected Document Control application
• Liaise with stakeholders to identify business processes and develop appropriate documentation
• Ensure that document control protocols are in accordance with the tender and project documents and procedures
• Track documents as required
• Prepare packages for tender
• Assist with additional quality management and project administration support as required
• Preparing regular project reports for Project Managers with current registers
• Recording, checking and tracking all incoming and outgoing project documents
• Collecting, collating, filing and archiving of management system records and project documents
• Maintaining relevant registers and libraries
• Checking quality of documents and typing / formatting of project documents.
• Monitoring processes and compliance to company document verification systems.
• Coordinating all activities relating to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Inputting document data into the standard registers ensuring that the information is accurate and up to date.
• Ensuring that controlled copies of latest approved documents and drawings are given to the appropriate staff, clients, subcontractors and suppliers as applicable.
• Maintaining updated records of all approved documents and drawings and their distribution.

About You

• 5 years experience in a similar role preferred
• Experience in the rail industry
• The ability to develop and maintain good working relationships internally and externally
• The ability to multi-task and prioritise a changing workload
• Transactional experience with SAP is highly desired
•  High degree of computer literacy
• Good written and verbal communication skills
• Excellent communication skills both written & verbal
• The ability to work autonomously as well as a team player

 

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