Contracts Administrator

November 10, 2021

Job Location: Sydney CBD, Inner West & Eastern Suburbs
Employer: Airswift

About the company

Our client is a major supplier of Rolling Stock, Signalling and associated Services for the rail industry throughout Australia.

About the role

6 month contract initially – possible extensions

The Project Contract Administrator is responsible for the preparation and the follow up of project events and contributes to the contract management of a project or several projects from contract award signature up to the final acceptance of the work and final account. The role will be working on the Sydney Light Rail O&M project and will be focused on maintenance contracts.


  • Prepare Contract Summary and ensure it is widely communicated and regularly updated.
  • Prepare the CDRL and the Project team members in time, and ensure it is accurately communicated and updated. Monitor Works towards contract obligations; check schedule and all milestones compliance.
  • Participate in the preparation of data and documents for the negotiation of claims and counterclaims.
  • Keep records of compliance of all contractual requirements (performance, delivery dates, quantity, etc.).
  • Ensure documentation is in place to enable claims monthly progress are available on time for invoicing.
  • Participate in correspondence management by analysing incoming correspondence, preparing and reviewing outgoing correspondence.
  • Ensure the filing of the project management correspondence.
  • Collect the elements for the preparation of the commercial proposals of the variation orders, and prepare first draft.
  • Ensure that the Document Management Plan is properly managed and efficient from contract management side.
  • Ensure that Variation Orders flow down correctly to subcontractors and suppliers, in particular for offshore business.
  • Liaise with the Insurance person in-charge to cover the project responsibility.
  • Alert systematically the Project Director of any event preventing a smooth running of the project.

Educational Requirements:

Bachelor Degree in Engineering such as electrical or mechanical (preferred)

Desirable skills/experience:

  • 2-5 years’ experience in the railway business is desirable (not essential)
  • Ideally the candidate has worked on construction or maintenance contracts
  • Prior experience in automotive, manufacturing or engineering industry is also highly regarded
  • Competencies in Engineering processes and contract management
  • Prior technical and contract management knowledge in similar role
  • Excellent Microsoft Office & MS Excel skills

Behavioural Skills / Competencies   

  • Analytical skills and system minded.
  • Good communication skills
    • Ability to communicate to different levels
    • Communicates with transparency: Delivers clear messages
  • Team oriented with the ability to work independently
    • Creates an environment where individuals actively take initiative and ownership
    • Ability to influence stakeholders to achieve desired outcomes.

>> Search all Construction jobs in Australia

>> Search all jobs at Airswift