Administration Assistant

Location: Brisbane CBD & Inner Suburbs
Company: Australian Indigenous Education Foundation
Full Time

About AIEF

hard heads, soft hearts, capable hands

AIEF was established in 2008 in response to community demand from Indigenous families who choose to enrol their children in boarding schools.

Bringing together the government and private sector, AIEF provides scholarship funding for Indigenous students to complete Year 12 or tertiary studies, with career support to help them make a successful transition to employment.

AIEF has grown from one scholarship student in 2008, to now supporting over 1,000 young Indigenous Australians from over 400 communities from every state and territory across Australia.

The Role

  • Full Time
  • East Brisbane
  • Occasional travel, including interstate

Reporting to the Programs Director, the Administration Assistant is responsible for delivering diverse administrative responsibilities, often to tight or competing deadlines, with a high level of attention to detail. 

This role supports the Pathways Team and Scholarships Team responsible for delivering core AIEF Programs to Educational Partners and Scholarship Students.

Key Responsibilities

  • Administrative support, including preparing and reviewing correspondence
  • Update and maintain AIEF’s CRM database to ensure best practice, accuracy and data integrity, including data entry and regular auditing
  • Assist in the development of relevant reports
  • General filing
  • General research
  • Diary management and travel arrangements for the Programs Director and Deputy CEO
  • Expense reconciliation for the Programs Director and Deputy CEO
  • Ensure accuracy and completeness of relevant data for reporting and evaluation

About You

  • Passionate and committed to supporting Indigenous students through education and employment
  • Have a minimum of one years’ experience in an administration role
  • Excellent communications skills with an ability to build effective and professional relationships
  • Have strong written communication skills, with a high level of attention to detail
  • Strong organisation and time/priority management skills
  • Be adaptable, resilient, positive and professional
  • Have a strong sense of team work
  • Proficiency in Microsoft Office (Word, Excel and Outlook)
  • Emulate AIEFs core values of “hardheads, soft hearts and capable hands”

The Reward

  • Salary packaging (which can add up to $15,900 in tax-free pay per year)
  • Paid Cultural and Enrichment leave
  • Paid Parental Leave
  • Additional Annual Leave after 3 years’ service
  • Employee Assistance Program, a free and confidential counselling service

Application Information

To find out more about AIEF please visit our website: [link removed]. If you would like a copy of the position description please email [email protected] [link removed]. 

To apply for this position click Apply Now and follow the prompts. Please attach your resume with a cover letter (maximum two pages) addressing the About You. 

Please apply as soon as possible, applications are considered as they are received. 

In line with various State Government’s COVID-19 health and safety requirements, AIEF assessment and induction processes may be facilitated remotely using various online tools. The Human Resources Team in collaboration with hiring managers will work with you to find the most appropriate method to ensure your safety and wellbeing and that of our employees.

We encourage applications from Aboriginal and Torres Strait Islander people, people of all ages, people with disabilities, the LGBTQI community, and people from culturally diverse backgrounds.

Employment is subject to satisfactory referee checks, a current employment working with Children Check, National Criminal History check and proof of the right to work in Australia.



>> Search all Administration & Office Support jobs in Australia

>> Search all jobs at Australian Indigenous Education Foundation