Administration Assistant (3 months contract)

JOB PURPOSEThe purpose of the Administration Assistant is to carry out administrative and support roles to ensure the smooth running of the office.KEY RESPONSIBILITIES

  • First point of contact for answering all incoming calls, accurate message taking and ensure voicemail is cleared daily
  • First point of contact for answering reception door
  • Incoming mail collection and distribution
  • Receiving and booking couriers
  • Collation, logging and posting of outgoing mail
  • Ordering stationary and kitchen supplies (monthly)
  • Kitchen maintenance including ensuring microwave, fridge and toaster are clean, coffee machine set up and clean up, arranging for tea towel washing and loading/emptying the dishwasher
  • Manage meeting rooms and bookings and ensure the meeting room cleanliness, chairs to be kept straight and tidy and prepare water for meetings and remove glasses after usage
  • Receiving visitors and associated administration
  • Records Management and Filing as directed
  • Liaise with admin team on administrative matters
  • Attend to banking
  • Petty cash reconciliation
  • Organising monthly office birthday celebrations (cards, birthday cakes etc.), quarterly Town Hall meeting
  • Organising office catering where necessary
  • Project work as and when required by Office Manager and Operations Manager
  • Monthly management of ISO reporting and auditing policy – Visitors log, Clean Desk & Clean Screen Audit, First Aid Kit Log, Express Post Log and Back up tape log.
  • Coordination of ISO evidences and BCP documents update for ANZ offices
  • Provide administrative support to Sydney Senior Managers (typing, timesheets, expenses, travel arrangements, document collation etc.)
  • HR Support as and when required
  • Ad hoc tasks as and when required


  • A minimum 2 years Admin experience
  • Strong written and verbal communication skills
  • Intermediate level across the Microsoft Office suite
  • Professionally presented with an impeccable phone manner
  • Excellent customer service skills and ability to work in a team environment
  • General administration and database management
  • High level of attention to detail and excellent time management skills as you will be managing multiple tasks at one time
  • Strong interpersonal and stakeholder management skills

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