Administration Assistant (3 months contract)

JOB PURPOSEThe purpose of the Administration Assistant is to carry out administrative and support roles to ensure the smooth running of the office.KEY RESPONSIBILITIES

• First point of contact for answering all incoming calls, accurate message taking and ensure voicemail is cleared daily
• First point of contact for answering reception door
• Incoming mail collection and distribution
• Receiving and booking couriers
• Collation, logging and posting of outgoing mail
• Ordering stationary and kitchen supplies (monthly)
• Kitchen maintenance including ensuring microwave, fridge and toaster are clean, coffee machine set up and clean up, arranging for tea towel washing and loading/emptying the dishwasher
• Manage meeting rooms and bookings and ensure the meeting room cleanliness, chairs to be kept straight and tidy and prepare water for meetings and remove glasses after usage
• Receiving visitors and associated administration
• Records Management and Filing as directed
• Liaise with admin team on administrative matters
• Attend to banking
• Petty cash reconciliation
• Organising monthly office birthday celebrations (cards, birthday cakes etc.), quarterly Town Hall meeting
• Organising office catering where necessary
• Project work as and when required by Office Manager and Operations Manager
• Monthly management of ISO reporting and auditing policy – Visitors log, Clean Desk & Clean Screen Audit, First Aid Kit Log, Express Post Log and Back up tape log.
• Coordination of ISO evidences and BCP documents update for ANZ offices
• Provide administrative support to Sydney Senior Managers (typing, timesheets, expenses, travel arrangements, document collation etc.)
• HR Support as and when required
• Ad hoc tasks as and when required

JOB SPECIFIC REQUIREMENTS

• A minimum 2 years Admin experience
• Strong written and verbal communication skills
• Intermediate level across the Microsoft Office suite
• Professionally presented with an impeccable phone manner
• Excellent customer service skills and ability to work in a team environment
• General administration and database management
• High level of attention to detail and excellent time management skills as you will be managing multiple tasks at one time
• Strong interpersonal and stakeholder management skills